Management System Review Meeting Procedure

We review all of our management systems on a quarterly basis, with one review meeting per system.

Attendees

The attendees of each meeting are the team responsible for the management system, all risk owners, and any other relevant people.

Template agenda

The standard agenda for meetings is as follows:

• Review of actions outstanding from previous management review
• Review of effectiveness of the management system
• Feedback and changes originating from clients and other interested parties
• Audit results and future audit schedule
• Review of risks, in particular any residual risks whose score is on or above the threshold, in order to agree treatment options
• Review of corrective/preventive actions
• Potential changes to the management system arising from legal, regulatory and business requirements:  this includes the effect of any changes e.g. in the business operation, upcoming external events, technology etc
• Resourcing and support needs
• Training and communications to staff
• Other recommendations for improvements to the management system or how it interacts with other systems

Recording of minutes and agreed actions

The chair ensures that the decisions and agreed actions are recorded.

Last updated: 28 October 2026